Under the direction of the Resource Opportunities Centre, the Admin Assistant will:
- Perform general office duties; filing, record keeping, updating databases and contact lists, answering phone, customer service etc.
- Assist with grant/funding research and applications.
- Provide assistance to the general public & management staff.
- Support the operations of the Prospect Communities Farmers Market, including updating web content & inventory.
- Perform computerized program registration(s) and/or membership processing
- Reconcile and balance sales and registration with financial systems; basic bookkeeping functions.
- Maintain confidentiality as the norm
- Control access to program and equipment rooms, as needed.
- Facilitate business services (file, photocopy, fax and scan) for both the public and organization. Produce print materials as required.
- Monitor office supply levels (i.e. forms, copies of documents, etc)
- Liaise with ROC staff regarding program registration and support community initiatives as required
- Participate in training and planning sessions as required
- Employ standard health practices
- Other administrative duties, as needed
Requirements for Hire:
- First Aid, CPR or willingness to obtain
- Applicants must be entering full-time post secondary studies in the Fall of 2024 or continuing full-time post secondary studies in the 2024-25 school year (requirement as per funding agreement)
- Experience working in an administrative role
- Must be legally entitled to work in Canada, must have resided in Nova Scotia at least six months prior to start of employment.
- Successful screening through Child Abuse Registry & Criminal Record Check.
- Note: proof of all of the above will be required.
Skills & Competencies:
- Experience working with the public (all ages)
- Excellent communication, organization and interpersonal skills
- Highly motivated, personable & well organized
- Demonstrated experience with computer technology and internet applications (Google Suite)
- Demonstrated ability to work independently and as a team member
- Drivers license, access to a vehicle or reliable transportation as the PRCC is not located on a public transit route.
Salary & Hours:
The starting wage for this position is $15.50/hr. This is a 35 hour/week position. Majority of work will be completed Monday to Friday between the hours of 9am – 5pm, however, some evening and weekend work may be required.
Contract Duration:
14 weeks – May 27, 2024 to August 20, 2024
Application Instructions:
1. Send cover letter & resume via email to jobs@prospectcommunities.com. Please include position title in the subject line.
2. Drop off cover letters & resume to 2141 Prospect Road, Hatchet Lake, Nova Scotia, B3T-1S1. Please enclose in a sealed envelope with the position title noted on the envelope.
Application Deadline:
April 30, 2024 – Only candidates selected for an interview will be contacted. Interviews will be scheduled following the application deadline.
Work Location:
Prospect Road Community Centre
2141 Prospect Road, Hatchet Lake
*NOTE: The PRCC is not located on a public transit route. All candidates must have a driver’s license, access to a vehicle and/or reliable transportation.